Is there an alternative to Zapier worthy of your time and money? Let's find out!
Zapier is a powerful business process automation tool that lets you automate repetitive tasks like scheduling events, adding email addresses to your email marketing contacts, sending reminders, adding Google Ads leads to a Google sheet, or simply adding tasks to your to-do list. Best of all, it requires no coding experience.
However, it’s not the only tool with automation capabilities. There are cheaper, easier-to-use, and faster alternatives to Zapier to choose from. Each Zapier competitor has its own pros and cons. Using this guide, we'll help you determine the best Zapier alternatives that will save you time and money. Let’s get started.
|Tool||Number of Apps||Price|
|n8n.io||200+||Free, €20, €50, €120|
|Pabbly Connect||700+||Free, $9, $15, $29|
|Microsoft Flow||500+||$15, $40, $500|
|Automate.io||200+||Free, $9.99, $19, $39, $79, $159|
|Konnectzit.com||250+||$15, $39, $59|
|IFTTT||300+||Free, $3, $199, custom|
n8n.io comes with a fair-code license allowing you to use it for both personal and corporate purposes. However, the automation platform is only free when it is self-hosted, meaning you'll need to run the software on your own web server or hosting platform.
While this might sound daunting, it's actually quite straightforward if you choose the right web hosting. I recommend CloudWays. The support team can even guide you through the installation.
If you decide to sign up for n8n.io's cloud applications platform, where everything is hosted for you, you’ll be charged according to the tool’s pricing structure. The Start plan costs €20/month for 5,000 executions/month, while the Pro and Power plans cost €50 for 15,000 executions/month and €120 for 60,000 executions/month, respectively.
Compare this with Zapier which charges around $80 for 5,000 tasks.
n8n is also extendable, meaning that you can create custom nodes and seamlessly integrate third‑party in-house tools or services for powerful integration possibilities.
You've got the best of both worlds: run the automation app locally for free or keep your operations hub in the cloud for a great price. You also get full control over who can access the data. But that's not all. There's also a desktop app that you can use to test out the software or run local and internal processes.
n8n.io is capable of automating workflows across over 200 of the most popular web apps like Todoist, Dropbox, ConvertKit, Facebook Ads, Google Analytics, and Hubspot CRM, ensuring that your repetitive tasks are a thing of the past.
All in all, n8n.io makes an excellent alternative to Zapier for those who prefer self-hosting and the pricing is attractive to people looking for a cheaper business process automation tool. It is a very popular automation workflow tool with technical marketers, and No Code entrepreneurs, and has achieved the #1 Product Of The Week award on ProductHunt.
For security-conscious users, n8n scores highly in independent security reviews, achieving 83/100 in terms of maintenance and risk from developer security platform Snyk.
Keep in mind that the number of apps is small (but growing) so it's worth checking the full list to see if your workflow requirements can be met.
I found n8n to be one of the nicest apps to work with and one of the most flexible. For more complex multi-step and multi-app workflows, n8n is much better than Zapier. I would love to see more apps integrated though.
- Self-hosting option with fair-code license
- Importing workflows is as easy as copy-pasting text
- Extendable workflow with custom nodes – develop your own custom workflows and custom integrations.
- Multi-triggering – multiple node triggers is a feature unique to n8n and allows for super powerful automations.
- Excellent data privacy (data stored in the EU) & security
- Highly-rated support
- Has a bit of a learning curve.
- Has less than 10% of the app integrations offered by Zapier
Pabbly is an intuitive yet powerful tool for people looking to save their time and automate their repetitive tasks. It has a drag and drop interface that is so easy to use, you’ll be up and running in minutes. Pabbly is a perfect task automation solution for freelancers and small agencies who might be working in teams or with clients around the world.
If you are always looking to improve your productivity, this app is definitely something to look into!
Pabbly's user interface is a breeze to work with. There are several features in this tool that will make your work easier. For example, the drag-and-drop option which lets you drag and drop different apps so that they interconnect seamlessly. Just drag and drop the icons of two services you want to connect on Pabbly's dashboard and you're all set.
Setting up a workflow is also easy thanks to the intuitive step-by-step procedures, not to mention the comprehensive support including over 1000 video tutorials.
Plus, if your app or service isn't yet integrated into Pabbly, you can connect via webhook or access Pabbly's API (for the techies). Getting started with Pabbly Connect is literally child's play. If you have an idea for a business or a marketing campaign but don't know how to connect all the moving parts together, Pabbly Connect will help you plan out your ideas into actions.
This formidable alternative to Zapier offers unlimited workflows, multi-step calls, path routers, instant triggers, and many more. Automate text extraction, date/time formatting, math operations, and encryption/decryption. Plus, you can easily customize the frequency by which the workflow gets executed. You can also set delay and advance workflows.
The free plan is generous, offering unlimited operations, unlimited workflows, and 100 tasks per month
Pabbly Connect has one of the easiest to use and best-looking interfaces. The user interface and user experience are better than any other tool in this list of Zapier alternatives.
Only actions count as tasks, and that’s how its pricing is structured. The Starter plan is priced at $9/month for 12,000 tasks, while the Rookie plan would set you back $15/month for 50,000 tasks. As for the Advance plan, you get up to 80,000 tasks at just $29/month.
On top of that, you get a free plan that limits the number of tasks to just 100 each month. Oh, and if you opt for a 12-month, 24-month, or 36-month payment plan, you become eligible for significant discounts.
Try Pabbly Connect
- 700+ integrations including Google Sheets, Facebook Lead Ads, Linkedin, Stripe, and WordPress
- Simple and intuitive interface 👍
- Unlimited workflows
- Does not charge per “trigger” or internal steps. One task is one task (unlike Zapier)
- Supports workflow scheduling
- Clear and affordable pricing
- Generous free plan that beats Zapier's free plan by a mile
- 1000+ Video Tutorials to help you connect hundreds of apps together
- Limited triggers
- A few privacy concerns in the past have slightly marred the company's reputation.
Microsoft Flow, now called Power Automate, is the tech giant’s automation tool that enables you to automate your redundant tasks with intuitive drag-and-drop tools and a plethora of connectors.
What’s more, Power Automate takes efficiency to the next level by providing you with recommendations about what to automate with the built-in process advisor.
One notable feature of Power Automate is the integrated AI builder that’s capable of processing forms and approvals with document automation. It can also detect text and images.
The tool is available in 3 versions: a desktop app, a web-based app, and a mobile app. You can also bundle it up with Microsoft Teams, so you can work efficiently with your teammates.
Some of the available Power Automate templates include sending customized emails after a new file is added, email reminders, and copying files as PDFs in OneDrive.
Microsoft offers 3 pricing plans for its automation tool: $15/month, $40/month, and $500/month. The cheaper plans are licensed by user while the remaining one is licensed by Flow.
Microsoft Flow is a great automation tool for those who are heavily invested in Microsoft’s ecosystem. If you use software like Outlook, Microsoft Azure, Excel Online, Word Online, and Powerpoint, this is one of the best automation platforms to choose.
- Integrated AI builder
- Works seamlessly with Microsoft apps
- Process advisor helps you create more efficient automations for your business
- Easy to use
- Very dependent on Microsoft’s apps
- Not the most user-friendly business process tool
- “Only” 400 connectors
- The free plan is quite limited
The automation features of Automate.io come at a competitive price, making it ideal for the no-code entrepreneur and SaaS website owner. The platform is easy to use and supports more than 200 integrations.
Automate.io is capable of handling everything from simple automations to complex workflows. Best of all, it doesn't require any technical expertise for you to start using it immediately.
The platform also offers powerful tools for formatting data and including conditional statements in workflows. It even has time delays for more organized workflows. You can share workflows with your colleagues, so everyone benefits. Automate.io's strong encryption strategy also makes it a very safe bet for security-conscious businesses.
There are 5 paid plans that start at $9.99/month, all the way up to $159/month. Each differs in the number of actions allowed, the number of bots, and the frequency of data checks. Those who are seeking something more economical in the long run will find this one of the best Zapier alternatives.
This is one of the most popular automation platforms, getting 4.8 stars out of 5 on G2, 9.2/10 on TrustRadius, and 4.6/5 on GetApp
There's also a free plan that offers 300 actions and “single action” bots, which is fine for testing and for hobbyists. Pabbly Connect and n8n have better user interfaces, in my opinion, but Automate.io's interface is also very popular, so try it out to see if it appeals to you.
- Intuitive drag and drop interface, clean UI, and uncluttered workspaces
- Easy workflow sharing
- Can’t add more than 2 apps at once
- Limited number of supported apps (200+)
- Occasional lags when designing workflows
Pick the apps you want to integrate, authorize them, and then connect apps together with actions using the drag and drop flow builder. If an app isn’t available in the library, you can still connect it if it has a webhook feature.
Konnekzit has clearly tried to integrate as many software options as possible using the webhook method, rather than having to wait to develop a full-stack integration.
In my opinion, Konnekzi has done a great job of beating Zapier's process for building more complex workflows. But for simpler connections, it can be a little tedious and Zapier would be a better option. At the same time, Konnekzit has made it easier for users to connect as many apps as they want without overcomplicating things.
I should point out that the Konnekzit workflow is a bit different from the other tools in this list so I'd recommend reading the documentation or watching the tutorial videos before diving in. That will save you a lot of time and effort.
- Simple and efficient interface
- Webhooks offer a lot of flexibility and simple access to many tools
- Suitable for freelancers and small businesses
- Connects with many apps that other platforms have not yet integrated
- More integrations would make it more competitive
- Can be difficult to manage connections
- Early days for this platform so it might not be the best choice for businesses looking to “going all in”. Read the Road Map for planned features and integrations
- Slow customer support
IFTTT, or “If This Then That”, is a well-rounded tool that connects the dots between many popular “everyday” services like Gmail, Google Assistant, FitBit, iOS photos, Siri, weather apps, and Google Sheets. I like to think of it as a quick-and-dirty automation tool for consumer apps. However, IFTTT is capable of connecting business tools and can compete with Zapier in a number of areas.
But why is it a good alternative to Zapier? Well, it’s mostly about the areas of focus of each tool. IFTTT is one of the few automation tools out there that emphasize creating workflows by connecting digital voice assistants like Cortana and Siri. It also works with smart home devices like Arlo Pro 4 and Amazon Echo Studio.
On the other hand, Zapier is more focused on Enterprise solutions by connecting software like SQL Server, Amazon S3, and GoToWebinar. IFTTT supports Facebook, Instagram, Slack, and many other app integrations, so it’s not just limited to voice assistants and smart home devices.
Another area where IFTTT has the upper hand over Zapier is that it offers iOS and Android mobile apps, while Zapier is limited to desktops only.
The service was historically free to use but in recent years, the company has offered paid plans (one minor gripe is the constant nagging to upgrade). IFTTT's Pro plan Introducing IFTTT Pro – IFTTT includes multi-step Applets (Applets are like Zapier's zaps), queries and conditional logic, multiple actions, and faster Applet execution times.
IFTT is an effective tool for personal organization. It enables users to generate “recipes” from simple “If this happens, then do this” instructions, for example: following back targeted followers, tracking mentions on social media, or logging links on your favorite subreddits and saving them in a Google Sheet document.
Small business owners that use apps like Evernote, Notion, Todoist, Amazon Alexa, Google Calendar, Dropbox, and other popular business apps will find plenty of Applets that help save time.
- Works with digital voice assistants
- Supports smart home devices
- Has a free plan
- Supports multi-step automation on paid plans
- Has a mobile app (unique among automation platforms)
- Limited organizational tools & customizability
- Notoriously buggy – probably not the best option for mission-critical automations
- Creating new applets is complicated
How to Choose the Right Zapier Alternative for Your Professional Needs
The following are some ways you can decide if an automation tool is right for you:
A workflow automation tool's whole purpose is to automate tasks without any coding or technical knowledge. User interfaces that are cluttered and difficult to use defeat the purpose of using automation tools. You want the tool's interface to be intuitive and require little to no technical knowledge.
Consider the number and type of apps it can integrate before choosing a workflow automation tool. This will be determined by your industry niche, the most commonly used apps in your niche, and the specialization.
There may be Zapier alternatives that are free, cheaper, or more expensive, so it all depends on your budget, the size of your business, and what you need automated. It makes more sense to use a free or budget tool if you're an individual or run a small business. Saving on monthly expenses is one of the most common reasons people look for Zapier alternatives.
Most users will probably find n8n.io to be an excellent choice. It has all the bells and whistles you could want in an automation tool, including a self-hosting option.
On the flip side, if you’re looking for an automation tool that’s designed specifically for digital voice assistants and smart home devices, IFTTT is a good option for you.
Finally, consider subscribing to Pabbly Connect for the best tradeoff between value and price.